A short template to help you create your own AI Acceptable Use Policy document
AI tools are evolving faster than the policies meant to govern them. Despite growing regulatory attention and industry debate, the marketplace continues to introduce new AI applications at a pace that outstrips most organizations’ ability to keep up.
If your nonprofit wants to use AI intentionally to protect your data and guard against bias and inequity issues, you need a clear Acceptable Use Policy for AI Tools.
Many of the templates online for Acceptable Use of AI Tools are very generic. Community IT created this template from publicly available resources and tailored it to the nonprofit sector. Any part of this template can be freely adapted for your organization. There is no prior approval required. If you would like to contribute feedback or share an updated version of this policy for our consideration as a public resource, please contact us.
You may also be interested in using this Framework for Responsible AI Adoption for Philanthropy, created by the Technology Association of Grantmakers and Project Evident. This free framework includes considerations for AI adoption in three key areas – Organizational, Ethical, and Technical – each essential for grantmakers considering the use of AI.
Community IT has provided outsourced Managed IT Services exclusively to nonprofits for over 25 years. We know that strong policy documents help every organization manage IT more effectively. Use this template as a starting point and make it your own. Please create your own version for your nonprofit organization using this template for Acceptable Use of AI Tools in the Nonprofit Workplace and let us know your feedback. A preview of the first page of the template is shown below.
Last revised May 2026
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